Send United Football Club (“we”, “our”, “us”) take your privacy very seriously.
This Privacy Notice sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal data you give us. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.
What personal data we hold on you
Personal data means any information about you that can identify you as an individual. We collect, use and store some personal data of our players and their parents or guardians, and other Club members.
You provide information about yourself when you register with the Club, or by corresponding with us by e-mail, social media or otherwise.
The information you give us may include your name, date of birth, address, e-mail address, phone number, gender, and the contact details of a third party in the case of emergency. We may also ask for relevant health information for the purposes of your health, wellbeing, welfare and safeguarding. Where we hold this data it will be with the explicit consent of the player or, if applicable, the player’s parent or guardian.
Where we need to collect personal data to fulfil Club responsibilities and you do not provide that data, we may not be able to honour or administer your membership.
Why we need your personal data
We will only use personal data for any purpose for which it has been specifically provided.
We require personal data to be able to run the football club, arrange matches, administer memberships and provide the membership services you are signing up to when you register with the club. We have a contractual obligation to you as a player or member to provide the services you are registering for.
We plan to use your personal data for the following purposes:
• processing membership forms and payments / subscriptions
• organising matches
• sending out match or Club information and updates
• sharing data with coaches, managers or officials to run training sessions or enter events
• sharing data with committee members to provide information about club activities, memberships or invitation to social events
• sharing data with leagues we are members of, county associations and competition providers for entry into events
• sharing data with third party service or facility providers
• sending out marketing information such as newsletters and information about promotions and offers from sponsors
• To ensure we understand possible health risks
Who we share your personal data with
When you become a member of the Club, your information, if you are a player, coach or volunteer may be entered onto the Whole Game System database, which is administered by the FA. We also pass your information to the County FA and to leagues to register players and the team for matches, tournaments or other events, and for affiliation purposes.
We may share your personal data with selected third parties, suppliers and sub-contractors such as referees, coaches or match organisers. Third-party service providers will only process your personal data for specified purposes and in accordance with our instructions.
We may disclose your personal information to third parties to comply with a legal obligation; or to protect the rights, property, or safety of our players, members or affiliates, or others.
Protection of your personal data
We take reasonable care to ensure your personal data is not accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
How long we hold your personal data
We keep personal data on our players and members while they continue to be a player or member or are otherwise actively involved with the Club. We will delete this data 1 year after a player or member has left or otherwise ended their membership or affiliation, or sooner if specifically requested (and we are able to do so). We may need to retain some personal data for longer for legal or regulatory purposes.
Any personal data stored on Whole Game System is subject to their privacy policy so we advise you review that policy together with this notice. If you would like your personal data to be deleted from Whole Game System then please contact them.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office, about the processing of your personal data.
As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.
We may update this Privacy Notice from time to time and will inform you to any changes in how we handle your personal data.
If you have any questions about this Privacy Notice then please contact Simon Long (Club Chairman).
Send United Football Club 