Policies

Club Rules & Codes of Conduct

The following pages set out the rules and codes of conduct (including the FA Respect Codes of Conduct) for all persons involved with Send United Football Club (both young and old). Please read these carefully.

RESPECT CODE OF CONDUCT – Spectators

We all bear a collective responsibility to set a good example and help provide a positive environment in which children can learn and enjoy the game. Play your part and observe the FA’s Respect Code of Conduct for spectators at all times.

• Remember that children play for FUN
• Applaud effort and good play as well as success
• Always respect the match officials’ decisions, even when you don’t agree with them
• Remain outside the field of play and within the Designated Spectators’ Area (where provided)
• Let the coaches do their job and not confuse the players by telling them what to do
• Encourage the players to respect the opposition, referee and match official
• Support positively and offer players encouragement not criticism
• Never engage in, or tolerate, offensive, insulting or abusive language or behaviour

You should understand that if you do not follow the Code, any/all of the following actions may be taken:

You may be:

• Issued with a verbal warning from a club or league official
• Required to meet with the club, league or County FA Welfare Officer
• Required to meet with the club committee
• Obliged to undertake an FA education course
• Obliged to leave the match venue by the club
• Requested by the club not to attend future games
• Suspended or have my club membership removed
• Required to leave the club along with any dependants.

In addition:

• The FA/County FA could impose a fine and/or suspension on the club.

RESPECT CODE OF CONDUCT – Young Players

We all have a responsibility to promote high standards of behaviour in the game. As a player, you have a big part to play. That’s why The FA is asking every player to follow a Respect Code of Conduct as set out below.

When playing football, I will:

• Always play to the best of my ability
• Play fairly – I won’t cheat, complain or waste time
• Respect my team-mates, the other team, the referee and my coach/manager
• Play by the rules, as directed by the referee
• Be gracious in victory and defeat – I will shake hands with the other team and referee at the end of the game
• Listen and respond to what my coach/ team manager tells me
• Understand that a coach has to do what is best for the team and not one individual player
• Talk to someone I trust or the Club Welfare Officer if I’m unhappy about anything at my club.

I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA or The FA:

I may:

• Be required to apologise to my team-mates, the other team, referee or team manager
• Receive a formal warning from the coach or the club committee
• Be dropped or substituted
• Be suspended from training
• Be required to leave the club.

In addition:

• My club, County FA or the FA may make my parent or carer aware of any infringements of the Code of Conduct
• The FA/County FA could impose a fine and suspension against my club.

RESPECT CODE OF CONDUCT – Coaches, Team Managers and Club Officials

We all bear a collective responsibility to set a good example and help provide a positive environment in which children can learn and enjoy the game. Play your part and observe The FA’s Respect Code of Conduct at all times.

On and off the field, I will:

• Use my position to set a positive example for the young people I am responsible for
• Show respect to others involved in the game including match officials, opposition players, coaches, managers, officials and spectators
• Adhere to the laws and spirit of the game
• Promote Fair Play and high standards of behaviour
• Respect the match official’s decision
• Never enter the field of play without the referee’s permission
• Never engage in, or tolerate, offensive, insulting or abusive language or behaviour.
• Be gracious in victory and defeat.

When working with players, I will:

• Place the wellbeing, safety and enjoyment of each player above everything, including winning
• Encourage each player to accept responsibility for their own behaviour and performance
• Ensure all activities I organise are appropriate for the players’ ability level, age and maturity
• Never engage in or tolerate any form of bullying
• Co-operate fully with others in football (e.g. officials, doctors, physiotherapists, welfare officers) for each player’s best interests

I understand that if I do not follow the Code, any/all of the following actions may be taken by my club, County FA, league or The FA:

• Required to meet with the club, league or County Welfare Officer
• Suspended by the club from attending matches
• Suspended or fined by the County FA
• Required to leave or be sacked by the club.

In addition:

• My FA Coaching License may be withdrawn

SAFEGUARDING CHILDREN – POLICY & PROCEDURES

Send United FC acknowledges its responsibility to safeguard the welfare of every child and young person who has been entrusted to its care and is committed to working to provide a safe environment for all members. A child or young person is anyone under the age of 18 engaged in any Club football activity. We subscribe to The Football Association’s Safeguarding Children Policy and Procedures and endorse and adopt the Policy Statement contained in that document.

The key principles of The FA Safeguarding Children Policy are:

• The child’s welfare is, and must always be, the primary consideration
• All children and young people have a right to be protected from abuse regardless of their age, gender, disability, culture, language, racial origin, religious beliefs or sexual orientation
• All suspicions and allegations of abuse will be taken seriously and responded to swiftly and appropriately
• Working in partnership with other organisations, children and young people and their parents/carers is essential.

We acknowledge that every child or young person who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from poor practice and abuse.

Send United FC recognises that this is the responsibility of every adult involved in our club.

Send United FC has a role to play in safeguarding the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying. It is noted and accepted that The FA’s Child Protection Regulation applies to everyone in football whether in a paid or voluntary capacity, including volunteers, match officials, helpers on club tours, football coaches, club officials or medical staff.

We endorse and adopt The FA’s Responsible Recruitment guidelines for recruiting volunteers and we will:

• Develop a role profile
• Request identification documents
• As a minimum, meet and chat with the applicant(s)and, where possible, conduct interviews before appointing
• Request and follow up with two references before appointing
• Require an FA DBS Unit Enhanced Disclosure where appropriate in line with FA guidelines.

All current Send United FC members who regularly care for, supervise, train or are in sole charge of children and young people will be required to complete a DBS Enhanced Disclosure via The FA DBS Unit.

If there are concerns regarding the appropriateness of an individual who is already involved or who has approached us to become part of Send United FC guidance will be sought from The FA.

It is noted and accepted that The FA will consider the relevance and significance of the information obtained via The FA DBS Unit Enhanced DBS Disclosure and that all decisions will be made in the best interests of children and young people.

It is accepted that The FA aims to prevent people with a history of relevant and significant offending from having contact with children or young people and the opportunity to influence policies or practice with children or young people. This is to prevent direct sexual or physical harm to children and to minimise the risk of ‘grooming’ within football.

Send United FC supports The FA’s Whistle Blowing Policy. Any adult or young person with concerns about a colleague can ‘whistle blow’ by contacting The FA Child Protection Team on 0207 745 4787, by writing to The FA Welfare Manager at The Football Association, 25 Soho Square, London W1D 4FA, or alternatively by going direct to the Police, Children’s Services or the NSPCC. Send United FC encourages everyone to know about this policy and utilise it if necessary

Send United FC has appointed a Club Welfare Officer (CWO) in line with The FA’s role profile and requires the obligatory completion of The FA’s Safeguarding Children and Welfare Officers Workshop. The post holder will be involved with ongoing Welfare Officer training provided by The FA and/or Surrey FA. The CWO is the first point of contact for all Club committee members regarding concerns about the welfare of any child or young person. The CWO will liaise directly with the Surrey FA Welfare Officer and will be familiar with the procedures for referring any concerns. They will also play a proactive role in increasing awareness of Respect, poor practice and abuse amongst their Club members.

We acknowledge and endorse The FA’s identification of bullying as a category of abuse. Bullying of any kind is not acceptable in our league. If bullying does occur, all players or parents/carers should be able to report it and be confident that any incident will be dealt with promptly. Incidents should be reported to the CWO or alternatively, in cases of serious bullying, we may contact the Surrey FA Welfare Officer.

Respect codes of conduct for players, parents/spectators, officials and coaches have been implemented by Send United FC. In order to validate these Respect codes of conduct the Club has clear actions it will take regarding repeated or serious misconduct at club level and acknowledges the possibility of potential sanctions which may be implemented by Surrey FA in
more serious circumstances. All registering members will be required to adopt the Respect codes.

Safeguarding is everyone’s responsibility. If you are worried about a child it is important that you report your concerns to the CWO – no action is not an option. We want you to feel confident in football and to know that your child will have fun and be safe.

You can refer a safeguarding or welfare concern via your club, league or County FA – all will have a designated safeguarding officer (DSO). Alternatively, you can email the FA directly via safeguarding@thefa.com.

If the matter is urgent and you cannot contact your Club or County FA designated safeguarding officer, you can call The NSPCC 24-hour helpline on 0808 800 5000 – or if it is an emergency because a child or children are at immediate risk, then call the police or children’s social care in your area.

If you are concerned that someone may be behaving inappropriately or seeking to groom a child in an online environment, please report this to CEOPS at the National Crime Agency: https://www.ceop.police.uk/Ceop-Report/ as well as informing your County FA or The FA via safeguarding@thefa.com

Further information and guidance can be obtained from the FA Safeguarding web pages http://www.thefa.com/football-rules-governance/safeguarding/reporting-concerns

CLUB PRIVACY NOTICE

Send United Football Club (“we”, “our”, “us”) take your privacy very seriously.

This Privacy Notice sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal data you give us. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.

What personal data we hold on you

Personal data means any information about you that can identify you as an individual. We collect, use and store some personal data of our players and their parents or guardians, and other Club members.

You provide information about yourself when you register with the Club, or by corresponding with us by e-mail, social media or otherwise.

The information you give us may include your name, date of birth, address, e-mail address, phone number, gender, and the contact details of a third party in the case of emergency. We may also ask for relevant health information for the purposes of your health, wellbeing, welfare and safeguarding. Where we hold this data it will be with the explicit consent of the player or, if applicable, the player’s parent or guardian.

Where we need to collect personal data to fulfil Club responsibilities and you do not provide that data, we may not be able to honour or administer your membership.

Why we need your personal data
We will only use personal data for any purpose for which it has been specifically provided.

We require personal data to be able to run the football club, arrange matches, administer memberships and provide the membership services you are signing up to when you register with the club. We have a contractual obligation to you as a player or member to provide the services you are registering for.

We plan to use your personal data for the following purposes:

• processing membership forms and payments / subscriptions
• organising matches
• sending out match or Club information and updates
• sharing data with coaches, managers or officials to run training sessions or enter events
• sharing data with committee members to provide information about club activities, memberships or invitation to social events

• sharing data with leagues we are members of, county associations and competition providers for entry into events
• sharing data with third party service or facility providers
• sending out marketing information such as newsletters and information about promotions and offers from sponsors
• To ensure we understand possible health risks

Who we share your personal data with

When you become a member of the Club, your information, if you are a player, coach or volunteer may be entered onto the Whole Game System database, which is administered by the FA. We also pass your information to the County FA and to leagues to register players and the team for matches, tournaments or other events, and for affiliation purposes.

We may share your personal data with selected third parties, suppliers and sub-contractors such as referees, coaches or match organisers. Third-party service providers will only process your personal data for specified purposes and in accordance with our instructions.

We may disclose your personal information to third parties to comply with a legal obligation; or to protect the rights, property, or safety of our players, members or affiliates, or others.

Protection of your personal data

We take reasonable care to ensure your personal data is not accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

How long we hold your personal data

We keep personal data on our players and members while they continue to be a player or member or are otherwise actively involved with the Club. We will delete this data 1 year after a player or member has left or otherwise ended their membership or affiliation, or sooner if specifically requested (and we are able to do so). We may need to retain some personal data for longer for legal or regulatory purposes.

Any personal data stored on Whole Game System is subject to their privacy policy so we advise you review that policy together with this notice. If you would like your personal data to be deleted from Whole Game System then please contact them.

Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office, about the processing of your personal data.

As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.

We may update this Privacy Notice from time to time and will inform you to any changes in how we handle your personal data.

If you have any questions about this Privacy Notice then please contact Simon Long (Club Chairman).

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